Algorithmic matching of affiliation text to real institutions is one of those things that only really becomes visible when it’s wrong.
For institutions adopting open research metadata, accurate affiliation matching is foundational: after all, tracking and understanding your research outputs requires first having an accurate list of your research outputs. When affiliation matching is noisy, institutions can lose confidence in open data—sometimes even when the underlying work’s metadata is otherwise excellent.
That’s why we’re launching a new affiliation curation tool inside OpenAlex, starting with our existing Member supporters.
Why we’re launching this now — and why it’s Member-only
Building affiliation curation properly is labour-intensive in two ways:
- Developing the tool itself
We’re bringing curation into our production environment so it’s stable, auditable, and fast. That means building the interface, workflows, safeguards, and monitoring needed to support real institutional use at scale. And, of course, we need to iteratively develop this tool with partners as they start using it. - Operating curation as a service
Affiliation curation is much more complex than it looks and we can’t sustain the activities needed to moderate curation requests from any user. Moving forward, we need to provide training, guidance, moderation practices, and ongoing support.
OpenAlex Members aren’t just users of our data—they help us stress-test the workflows, surface edge cases, and shape the FAQ, training materials, and governance that will make the tool durable long-term.
What the tool does (and doesn’t do)
This new tool lets authorized institutional curators create and manage matches between:
- Raw affiliation strings — the free-text affiliation lines authors include in publications (e.g., “University of X, Dept. Y, City, Country”), and
- Your institution’s ROR record — the persistent identifier record for your organization.
In plain language: it helps you link the affiliation text that appears in publications to the correct institutional identity in OpenAlex.
What it does not do:
- It does not let an institution “claim” a work if the institution isn’t actually present in the affiliation text.
- It’s not designed to replicate your full internal hierarchy (departments, labs, etc.). In some cases, distinct branded units that report to the institution may warrant their own organizational identifier, but the tool’s core job is linking affiliation text to organizational identifiers.
A quick thank-you to our French partners
This work builds on a strong collaboration with our partners in the French Ministry of Higher Education and Research (MESR), who created and operated the works-magnet. This tool supported affiliation curation at global scale, demonstrated just how much the community is willing to contribute to better open metadata, and enabled many institutions to shift from proprietary to open databases.
We’re hugely appreciative: the success of works-magnet made the need (and the opportunity) unmistakable, and we’re grateful to continue this partnership as we bring curation natively into OpenAlex.
As part of this transition, the works-magnet submission pathway has been closed and we have fully processed previous submissions. We’re excited to move forward with a workflow that’s stable inside our production systems.
What Members can expect
Member institutions will be able to:
- access the curation interface through a curator-enabled OpenAlex account,
- search affiliation strings that may refer to their institution (including variants, acronyms, and location cues),
- filter between strings that are already matched vs not yet matched,
- and add or remove linkages to improve both recall (catch missing matches) and precision (remove incorrect matches when names are similar across institutions).
We’ll provide onboarding and training, plus guidance on best practices—especially for tricky scenarios like similarly named universities, multilingual variants, and hospital/university affiliation patterns.
What if you have an urgent need but can’t become a Member?
If poor affiliation matching is causing significant harm in a time-sensitive workflow (for example, a major reporting deadline or a high-stakes rankings exercise) and your institution can’t currently support membership, please reach out to kyle@openalex.org.
We can’t promise we’ll be able to solve every case immediately, but we do want to understand urgent situations and help where we can—especially when a small, well-scoped intervention can prevent real damage.
What’s next
We’re excited to put better affiliation control directly into the hands of institutions who rely on OpenAlex—and to do it in a way that’s sustainable for open infrastructure.
If you’re already a Member, keep an eye out for onboarding details and training materials. If you’re considering membership, you can learn more at openalex.org/members.
And if you’ve been part of the works-magnet effort: thank you. This launch is a continuation of that shared work—making open research metadata not just available, but dependable.


